Addressing the QuickBooks Capacity Limit

Quickbooks Capacity Limit

If you run your own business, you’ve likely heard of QuickBooks. QuickBooks is an accounting software program that helps freelancers and companies manage sales, expenses, invoices, daily transactions, reports, taxes, bills, and payroll functions. Many smaller companies rejoiced when this software came out because it simplified the process of managing their money and eased the burden of bearing it alone.

But it’s not a perfect system. Recently, QuickBooks customers have been pointing out the limitations posed in the software.


What is the capacity limit?

There has been a conversation regarding QuickBooks’ name and item capacity limit for Pro, Premier, and Accountant versions of the software. For those who are unfamiliar with the software, “names” are the customers, jobs, vendors, accountants, and classes recorded in the system. “Items” are inventory, non-inventory, and service items.

Both names and items have a limit of 14,500 entries, at which point you will not be able to submit any more name or item entries to your QuickBooks account.


What can I do about it?

Quickbooks users aren’t expressing disappointment that the limit exists. They’re mainly upset that they weren’t aware that the limit existed. Quickbooks user Shannon Tucker writes, “It would be great if QuickBooks would tell you that you are about to hit a hard capacity limit in the software. But there is no early warning, only an error when you’ve hit the limit.”

Many customers have hit a limit that they didn’t know existed, and they’ve started to voice their displeasure. To avoid this surprise, you can use the F2 key to see how many total names or items you have in the system.

If you’ve already hit the limit, here are other options to add more entries to your name or item database:


We’re curious, has this happened to you? What are your thoughts? Read more about this topic here.